Effective Date: 23rd February 2025 (23/02/2025)
Authorised by: Founder
Last review: 23/02/2025
Next review due: 23/02/2026

1. Purpose

This policy outlines how DMNTR Software retains and manages personal data in compliance with UK GDPR.

2. Retention Periods

We retain data based on legal, operational, and contractual requirements:

Data Type	Retention Period	Reason
Customer Contact Details	Until project completion + 4 years	Support & communication
Project Files	Until project completion + 2 years	Business continuity
Financial Records	6 years	HMRC compliance
Support Tickets	2 years	Internal tracking

3. Secure Deletion

After the retention period, we securely delete or anonymize personal data to prevent unauthorized access.

4. Data Subject Requests

Individuals may request deletion of their data before the standard retention period by contacting ethan@dmmn.tr

5. Compliance

We review this policy annually to ensure compliance with UK GDPR.